Back Pend Oreille County Fire Protection District No. 2 Minutes of the Regular Meeting of the Board of Commissioners on January 23, 2006 Meeting called to order by Chairman Rick Stone at 10:03 at the Administrative Office. Present were: Commissioners Stone, Layton and Norton, District Chief Pollock, District Operations Captain Doughty and Acting Clerk to the Board Gayle Pollock. Guests or Public Appearances: None. Correspondence: Reviewed WFC Assoc. annual letter with discussion of proposed lid lift levy and annexation legislation. Metaline Fire Department annual report was reviewed. Chief Pollock acknowledged mutual aide participation by Metaline Fire Dept but clarified for the Commissioners that Metaline Fire Department is not a licensed medical provider. Chief Pollock would like to see similar reports provided by Ione Fire Department and Metaline Falls Fire Department per their contracts. Commissioner Stone raised questions about mutual aide contracts with all 3 cities (Ione, Metaline and Metaline Fall) Commissioners were informed Metaline and Metaline Falls have not signed county fire mutual aide agreement. Commissioner Stone raised the question of whether FD#2 is covered when responding into these cities. Refer to BVFF newsletter. Payment of Bills: Recommended by Commissioner Stone to defer payment until R23 fuel usage investigated by the Administrative Assistant. Motion made by Commissioner Stone; seconded by Commissioner Norton to approve payment of General Fund (646-002-010) voucher numbers: FD06-009 through FD06-014, totaling $3,376.51, except as noted. Vote: unanimous for approval. Note: Fuel card for L-20 has been canceled per Commissioner Layton. Reports: Administrative Assistant Jan 1, 2006 Medicare document provided by Administrative Assistant reviewed. Commissioners will check with Administrative Assistant on current billing practice. Captain Doughty commented that Newport Ambulance bills non-transported patients for supplies used. Captain Doughty will check with Newport Ambulance if they have a policy in place and request a copy. Commissioner Stone will direct the Administrative Assistant to start billing for supplies used on non transports. Financial Report: General Fund = $2,422.71, Invested = $16,000.00 Rescue Fund = $11,569.79, Invested = $100.00 Building Fund = $5,432.68, Invested = $11,800.00 Commissioner Norton raised the question of a $5,000.00 transfer of funds and whether it is correctly reflected in the financial report. Commissioner Norton will follow up with the Administrative Assistant. Commissioner Stone Reported on plans for Station 23 (Tiger) construction. A general discussion of station layout and the ability for future expansion followed. Station 24- continued research and obtaining bids for construction. Commissioner Layton Will not be able to attend the next meeting. Nothing further to report. Commissioner Layton was reminded of Hospital Board meeting scheduled for February 13, 2006 at 6:00 p.m. Commissioner Norton Continues with the AFPG grant process and it is about 98% complete. Applications will be accepted sometime in April. AFPG (grant class) scheduled for February 15, 2006 in Spokane. Commissioner Norton and Chief Pollock will attend. USDA fire station building application submitted Thursday January 19, 2006. Program works on voucher system. Lengthy discussion of process, grant/loan and ability to repay followed. Captain Larson and Commissioner Norton received a copy of a recall notice from Stihl chain saws. Both District saws were check and were not subject to the recall. Chief Pollock requested a copy for his files. Commissioner Norton recommended an insurance evaluation from Washington Governmental Entity Pool. He will report back with his findings. Chief Report Reported on Saturday’s (Jan. 21) Training session with 8 students. EVAP, CPR, HIPPA, Blood Borne Pathogens was covered. 7 students will be joining FD#2, 1 student is a current member of Ione Fire Dept. 3 volunteers are interested in firefighter training, 4 volunteers will be attending the EMT class in February. Training and safety gear will be needed for the volunteer firefighters. M23 is ready to be picked up at AMR. Arrangements have been made. Block heater was replaced. AMR requested FD#2 to order battery charger and tail lights. AMR will replace. Brakes are o.k. ABS light on possibly due to wrong size tires (over sized tires) Chief mechanic speculates larger tires interferes with computer. A discussion followed for tire replacement and refitting with correct size tire. No costs have been incurred for current work done by AMR. Chief Pollock and Captain Doughty have an appointment today with Homeland Security to discuss their participation in the EMT class scheduled in February. FEPP Blazer is here for Commissioners' perusal. 1986 Blazer, 1 ton, 15,000 miles; 5 new tires. Needs paint and light bar. Paul’s Auto body, Ione will charge $600.00 for prep work and paint. (lowest of several paint bids obtained by Captain Doughty) Chief Pollock requested monies for paint and lights of approximately $1,300.00. Denied at this time until financial report is clarified. Plan: paint out “ Navy” on side panels and tailgate; drive for 2 months before investing further monies. Question put forth to the Commissioners on whether the District wants to acquire other FEPP vehicles ie: fire trucks, water tenders, ambulance. Captain Doughty explained these items usually go quickly and need to act quickly. Discussed insurance and storage of equipment/vehicle. Commissioners requested information is brought forward as it comes available. District Operations Captain None. Old Business: Policy Updates: deferred to next meeting due to revision Commissioner Stone requested separate job description for operations captain and paramedic. Administrative Assistant COLA: Information provided was reviewed. Commissioner Norton felt COLA of approx. 2% for Spokane area open for discussion. Commissioner Stone recommends deferring further discussion for Administrative Assistants return. Motion made by Commissioner Stone; and seconded by Commissioner Norton to defer until next meeting. Vote: Unanimous for. New Business: Commissioner Stone discussed policy for releasing information to the media. Commissioner Stone requested Chief Pollock to check with Joann Boggs re: Mitigation Plan and possible money for communication enhancements. E21 repair—delay due to Maupin family emergency. Commissioner Norton suggested news articles be submitted to The Sun possibly by Sandi Duran. Suggesting first article possibly on educating the public on how the Fire District is funded. Commissioner Stone brought up the possibility of a newsletter and/or annual report to the public and would be willing to do that project. Chief Pollock reminded all present of presentation by DNR and Dept. of Ecology on fire permits outdoor burning, burn barrels etc at next meeting at 11:00 a.m. Sandi Duran will be present. Commissioner Norton can follow up with her in regards to news releases at that time. Next meeting: February 13, 2006 10:00 a.m. Hospital Board Meeting: February 13, 2006 6:00 p.m. No further business to discuss. Motion made by Commissioner Stone and seconded by Commissioner Norton to adjourn. Meeting adjourned at: 11:49 a.m. Respectfully submitted Gayle Pollock, Acting Clerk of the Board Approved at February 13, 2006 Regular Meeting /s/ John Rumelhart, Clerk of the Board Back