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Pend Oreille County Fire Protection District No. 2
Minutes of the Regular Meeting of the
Board of Commissioners on January 9, 2006
Meeting called to order by Chairman Rick Stone at 10:00 at the Administrative Office. Present were: Commissioners Stone, Layton and Norton, District Chief Pollock and Administrative Assistant Rumelhart. District Operations Captain Doughty arrived at 11:25.

Commissioner Norton moved that the minutes of the December 12, 2005 Regular Meeting be approved as sent. Commissioner Layton seconded the motion. The motion passed 3-0.

Guests or Public Appearances:
  • None.
Payment of Bills:
  • The outstanding bills were reviewed and discussed. Commissioner Layton moved that the following vouchers be approved for payment:
    • General Fund (646-002-010)
      • Voucher numbers: FD06-001 through FD06-008, totaling $3,526.65
    • Rescue Fund (646-002-020)
      • Voucher numbers: RD06-001 through RD06-026 totaling $14,629.37
    • Payroll warrants 53980 through 53986 totaling $6,736.98 and payroll warrants 54089 through 54091 totaling $758.68.
    Commissioner Norton seconded the motion. The motion passed 3-0.
Correspondence:
  • None.
Reports:
  • Administrative Assistant
    • The end of year treasurer’s report has not arrived. The fund balances will be emailed after the report arrives.
    • Vehicle Titles – Nothing new to report.
    • Office hours change – Changing the office hours to 7:00 AM to 3:30 PM was discussed. It was decided to try it for a month and reevaluate at the February 13th meeting.
  • Commissioner Stone
    • Station 23 (Tiger) – No Report.
    • Station 24 (Riveredge Estates) – No Report.
  • Commissioner Layton
    • A radio is being installed at the Ione substation that will allow dispatch to communicate on the law car-to-car channel.
  • Commissioner Norton
    • Grants – The grant narrative is getting close to being done.
    • Loans – Mountain West has offered unfavorable term for a building loan. The next step is to fill out the USDA loan application.
  • Chief Report
    • It appears that the district will be able to rebuild the engine in Engine 21. Ken Maupin has offered to help with the rebuild. Commissioner Stone moved to authorize up to $5,000 for repairs to the engine. Commissioner Layton seconded the motion. The motion passed 3-0.
    • AMR in Spokane has agreed to work on Medic 23 to fix the electrical & brake problems.
    • The county emergency management department is going to try and get a home security grant to upgrade the radio system.
    • Keith Saxe is the Ione Fire Department’s new chief.
    • Ione Fire Department will be putting a new tank on their tender.
    • District Operations Captain Doughty will be picking up a FEPP surplus vehicle.
    • A job description for the paramedic was presented. The commissioners will review it and discuss it at the next meeting.
  • District Operations Captain
    • Nothing to report.

    Old Business:
    • Policy Update – An accountability policy was presented.

    New Business:
    • Admin Assistant COLA – A cost of living adjustment for the administrative assistant was discussed. Additional information was requested.
    • Resolution 06-01 Interfund Loan Repayment – Resolution 06-01 Interfund Loan Repayment was reviewed. Commissioner Stone moved that Resolution 06-01 be approved. Commissioner Norton seconded the motion. The motion passed 3-0.
    • Hospital District #2 paramedic, equipment and office space MOUs – The three MOUs were reviewed. Commissioner Stone moved that all three MOUs be approved. Commissioner Stone seconded the motion. The motion passed 3-0.
    • Finances – A discussion was held on the state of the District’s finances and additional revenue sources. Commissioner Stone moved that starting January 1, 2006 all no transport patients be billed for the cost of supplies used and stipends earned. Commissioner Norton seconded the motion. The motion passed 3-0.
    • New Member Training – A discussion was held on new member training.

    Action Items
    • Administrative Assistant Rumelhart – Find information from Medicare & Medicaid showing the rules on accepting assignment.
    • Administrative Assistant Rumelhart - Generate new financial data show amounts outstanding for various insurances, amounts sent to collection and amounts owed in installments.

    The meeting was adjourned from 12:57 until 14:15 for a lunch break. When the meeting reconvened Commissioners Stone and Norton, Chief Pollock, District Operations Captain and Administrative Assistant Rumelhart were present.

    • Discussions were held on ways that Hospital District #2 could assist in the operation of the ambulance.

    The meeting was adjourned at 16:00 until 18:00 for a dinner break. The meeting was reconvened at 18:06 as a joint meeting with Hospital District #2. Present were Commissioners Stone, Norton and Layton, Chief Pollock, District Operations Captain Doughty, Administrative Assistant Rumelhart and Hospital District #2 Commissioner Ellsworth, Enyeart and Huntley.

    • Information was presented to the Hospital District #2 Commissioners detailing the financial status of the ambulance. Discussions were held on ways that Hospital District #2 could assist in the operation of the ambulance. The Hospital District Commissioners will consider their options and meet at a special meeting on February 9th at 18:00.

    The meeting was adjourned at 19:50. The next meeting will be the regular meeting at 10:00 AM on Monday January 23rd at the Administrative Office.

    /s/ John Rumelhart, Clerk of the Board

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