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Pend Oreille County Fire Protection District No. 2
Minutes of the Regular Meeting of the
Board of Commissioners on November 10, 2003
Meeting called to order by Chairman Larson at 1830 at Administrative Office, Metaline Falls, WA. Present were: Commissioners Larson and Layton, EMS Lieutenant Nancy Kiss, Administrative Assistant Rumelhart and various members of the public. Commissioner Hubert arrived at 1835.

The minutes of the October continued and regular meetings were reviewed and approved.
All outstanding bills were reviewed and approved for payment.

Guests or Public Appearances:
  • Freddie Nearing discussed the denial of two stipends to Colleen Miller. EMS Lieutenant Nancy Kiss will review the denials and issue her decision.
  • Freddie Nearing also requested a radio be issued to Margaux Johnson. Apparently there was some confusion between Acting Chief Larson and Frank Lynch on the issuing of radios.
Correspondence:
  • A letter was received from the District's lawyer, Mr. McNally, asking about the status of the Wallis claim.
  • Another notice that Medic 249 has a recall was received.
  • WS Darley & Co and Underwriters Laboratories sent past due notices.
Reports:
  • Administrative Assistant
    • As of October 31, 2003 the General Fund has a balance of $28,327.66, the General Fund Investment Pool has $1.00, the Rescue Fund has a balance of $14,374.40, and the Rescue Fund Investment Pool has $16,136.58.
    • It was noted that the above General Fund balance does not reflect the payment of the bills that were held at the last meeting until after the property tax receipts were deposited.
  • Fire Commissioner
    • DNR Contract - The contract was briefly discussed and information was given to Rick Stone.
    • Northwest Resources - The grants were briefly discussed and information was given to Rick Stone.
    • Radar Land - Commissioner Larson will call to find out the status.
    • EVAP & HazMat Classes - These two classes were scheduled in Spokane, but now will be held on November 22nd & 23rd and on December 6th. Region 9 will bill the District then reimburse the District.
  • Rescue Commissioner
    • AED - Commissioner Hubert moved that the District purchase an AED and place it on Engine 284. The AED had already been purchased by Commissioner Larson. The motion was approved unanimously.
  • Administrative Commissioner
    • Riveredge Estates Station - No Report.
    • Paramedic Search - A short discussion was held and it was decided to let the incoming Commissioners meet and discuss the next move.
  • EMS Lieutenant
    • - A cover of the side door on Station 22 is needed, some discussion was held, no decision was made.
Old Business:
  • Wallis Claim - Commissioner Hubert did not send the letter detailing the settlement offer to the lawyer because he decided that the letter should be signed by all three Commissioners. A revised letter from the three Commissioners was generated and signed.
  • Job Descriptions - The job descriptions for paramedic and ambulance driver were reviewed and approved unanimously. The description of the roles of the commissioners was reviewed and approved unanimously.
New Business:
  • HIPAA - A Privacy Policy, Privacy Notice, Job Description of the HIPAA Privacy Officer, Health Information Confidentiality Agreement, Business Associate Agreement, and various HIPAA related forms were reviewed and approved unanimously. Also Administrative Assistant John Rumelhart was unanimously appointed as District Privacy Officer.
  • 2004 Budget - Resolution 03-01 Approving the final 2004 Budget was reviewed and approved unanimously.
  • 101% Tax Increase - Resolution 03-02 Providing for a property tax increase of 101% was reviewed and approved unanimously.
  • Medical Insurance - The renewal of health insurance for District employees was discussed. After discussion and concurrence the with District's employee, Commissioner Layton moved that the health insurance be renewed at the Comp PPO 2 plan, dental insurance for the employee and family be offered and no COLA be offered for 2004. The motion was approved unanimously.
  • Goforth Lease Extension - After some discussion on extending the lease to store L20 in a building owned by Goforth, Commissioner Larson moved that the lease be extended until October 2004 with payments of $100 per month. The motion was approved unanimously.
Execuive Session:
  • An executive session was held from 19:30 to 19:40 to receive and evaluate complaints or charges brought against a commissioner.
Resumption of Open Meeting:
  • Commissioner Larson resigned from the Board of Commissioners effective immediately.
  • Commissioner Layton moved that Rick Stone be appointed to fill the vacant Commissioner position. Both Commissioner Hubert and Layton voted in favor of the motion.
  • Commissioner Hubert moved that Brad Larson be appointed the North End Captain and remain Acting Chief. Both Commissioner Hubert and Layton voted in favor of the motion.
  • A discussion was held on the future goals of the District.
The meeting adjourned at 20:00, next meeting December 8, 2003, 18:30 at the Administrative Office.

/s/ John Rumelhart, Clerk of the Board

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